
YOU ARE INVITED TO THE
8th ANNUAL
“GREEN LADY SPIRIT GATHERING”
AN INTERNATIONAL
PAGAN BASED, Gathering
Located in the WEST KOOTENAYS.
Fruitvale, BC. Canada.
JULY 4th-7th, 2008
(Friday to Monday)
Advanced bookings being taken now, 100 adult limit on registrations
Children are extra souls and welcomed
Family oriented*cabins and tenting, RV’s –no hookups* hot showers* all meals included
Wheel chair access- bus service with advanced bookings to secure seats (15 seats avail.)
(Door to door service -nelson thru to site.)
This Years Gathering Theme
Is “Community”
~Some of This year’s fun
~ A CAMELOT theme~
With a full costumed, medieval court banquet,
Served with all the Grace and POMP of Arthur’s court.
So come all ye knights, ladies, attend the court in full garb.
For more information about registration- vending and workshops at the Gathering
Please contact the registrar- sunwalker at sunwalker@shaw.ca
Or at greenladyspiritgathering@hotmail.com also by phone- call 250-512-1272
Note** we have- Day Passes - 24 Hour Passes - Full Weekend Passes.
Merry we meet
YOUR OFFICIAL 2008 REGISTRATION PACKAGE
MESSAGE FROM THE FESTIVAL DIRECTOR
Greetings everyone and welcome!!
You are invited to the Green Lady Spirit Gathering 2008.
This package contains the registration forms for the “Green Lady Spirit Gathering 2008. And information about what you will find at this year’s Gathering. Did you know that by sending in your fees early or starting a payment plan, it helps us manage the festival to the optimum efficiency?? The sooner you register, the better the gathering and all attending.
Whether you are Pagan, Wiccan, or Gaia/Earth based, and perhaps as some identify themselves, Lightworker, or you are just looking for the next step on your spiritual path, we welcome all open-hearted seekers. We hope to have something to offer everyone in our
Family based gathering, with maybe even a few magical moments brought to you from Gaia herself.
We come together this year in a theme of Community.
To seal this fun theme is a Camelot/medieval costume theme.
So, Bring YE your clothing and garbs,
Bring your table wear for an authentic medieval court meal.
Bring your armored Knights or
Your Best lords or ladies personified.
Be ye Wizard, Bard or Druid, Jesters, Minstrels.
Come ye all to the round table,
Where all may be KINGS and QUEENS.
At the Green Lady’s Hearth.
Also AGAIN -for local folks in the Nelson, / Castlegar/, Trail, / Rossland, Fruitvale area, who need transportation, we have arranged a group charter bus to bring you to camp. Let us know ASAP so we can reserve the bus. Your cost for this additional service is $ 20.00 one way or for a return trip $40.00 (pickup Friday morning and return drop-off Monday afternoon.) For those truly interested in this, please call or email us directly and seek the appropriate place on the registration form. Thank you.
Some of the events and plans forming up this year.
As mentioned on the front page, it’s a Camelot theme and that of Community. We are having a medieval banquet and costume dance/ party. So come and go “medieval” this year.
A Camelot sports day theme, jousting and other rousing displays of brawn and chivalry.
Peruvian whistles - healing mediations- 3 mornings
Alchemy of the Heart, - Demonstration and channeling.
Sand Mandela’s and other crafts.
Sword class. - offers fun for all ages and skill levels.
Of coarse there are the opening and closing rituals
Please brings a humble pagan type gift to place in a pot latch ritual to SHARE at opening circle. (We are doing this each year now and it is great fun)
With many other workshops and events still in the planning.
Each year our merchant vendors just keeps getting better and better,
Something to look forward too.
(Please keep in mind that all your workshops and activities, plus full meals are included for the weekend, along with the now traditional, beautifully barbequed wild Sockeye or Coho Salmon Dinner). Whether you are active or not, want to participate or meditate, this is great venue to do it in. We look forward to seeing you there!
Yours truly, MERRY WE MEET Festival Director; sunwalker
“GREEN LADY SPIRIT GATHERING 2008”
Gathering REGISTRATION FORM (send this page in)
ADULT LAST NAME (AGE 16+) ADULT FIRST NAME
_______________________ _________________________
_______________________ _________________________
CHILD LAST NAME (AGE 5-15) CHILD FIRST NAME
_______________________ _________________________
_______________________ _________________________
______________________ _________________________
MAILING ADDRESS
Street/Box# ____ _______ contact Phone _____
City/Province _______ __________________country_______________________________
Postal Code Email ______
MINORS (Under 19 attending with me under my care- not my own kids)
Name Age Name Age
Name Age Name Age
YES, I AM THE PARENT OR LEGAL GUARDIAN OF ALL MINORS LISTED
. . Adults registering with minors for whom they are not the legal parent or guardian must include a letter from the parent or guardian granting permission with the registration.
ACCOMODATIONS/MEAL
If possible, I would prefer accommodation in the:
Cabins- (typically 8 people per cabin, we assign roomies and by request where possible – please indicate) families and special needs cabins, group or singles. This will add to the village theme.
Tenting -first come first served basis tenting is in the “village” area this year,
Keeping with the community and Camelot theme.
Other(please detail)________________________________________________________
For logistics of meal planning, etc. (and our sanity!) please indicate your estimated time of arrival and departure. (First meal at noon Friday, last Monday lunch.) ___________________________________________________________________________
MENU: If you have food/other allergies or diet restrictions please indicate below and we will do our best to accommodate you. I will call you to confirm we get things right. Ideas accepted
□ I would prefer vegetarian options
x I eat anything option
w I would prefer protein based options (extra meat servings)
□ I would prefer vegan options
□ I have special dietary requirements or food allergies- other than the above (please specify, (detailed if need be,) who (if more than one person on form to avoid mix ups) and what the food issue is. No general info please.) Use more paper if needed. Thank you, we will contact you closer to shopping time.
Special note for our American friends
According to the US state department as of January 31st, 2008 US citizens will need to present a government-issued ID, such as a driver's license, plus proof of citizenship such as a birth certificate.
Some time in the summer of '08 everyone will need a passport to enter either country.
(Send this page in)
(Send this page in)
MEDICAL EMERGENCY AND HEALTH INFO: PLEASE NOTE
Should a medical emergency arise, Kootenay Boundary Regional Hospital is 15-20 minutes drive away in Trail. To minimize a medical emergency, be sure to bring a proper supply of your regular medications as well as emergency medications. There will also be a first-aid kit/station easily accessible 24 hours a day at the Dining Hall. The names of qualified volunteer first aid attendants will be posted so that they may be easily located in time of need.
w I will be willing to volunteer for first aid duty. I have medical training (Basic First Aid, OFA ____
level1-2-3- PN, RN, DR> etc.) Details/dates of certification: ____________________________________________________________________________________________________________________________________________________________ ________________________________
w I have a medical condition Disclosure is required (please detail, privacy of info is confidential to the Admin. /medical folks only. Use additional paper if required) this helps us keep you safe, in a need to know situation or emergency. Special note **it’s a good idea to bring your care card info, even a photo copy .and other useful info.
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(If applicable: I AM pleased to announce that I have attended GREEN LADY for 5 years in a row. Name(s): _____________________________________________________________
REGISTRATION FEE (All prices are in Canadian dollars)
PLEASE REGISTER EARLY- MAKE CHEQUES/ MONEY ORDERS
PAYABLE TO:
‘GREEN LADY SPIRIT GATHERING/ 08
SEND TO: P.O. BOX 1023 ROSSLAND B.C. Canada. V0G 1Y0
I HAVE READ ALL THE “codes of conduct” OF THE GREEN LADY SPIRIT GATHERING Guide lines, AND ALL OF THE ABOVE Forms AND UNDERSTAND THAT WHILE I AM AT THE GATHERING,I AM RESPONSIBLE FOR MY OWN SAFETY AND conduct/ AND THAT OF ANY MINORS IN MY CARE.
Signature_______________________ Date______________
Signature_______________________ Date______________
AGAIN this year – a Payment Plan! You again, have the option of paying your registration fees in payments. Post dated Cheques and money orders welcome! Full fees must be received no later than June 10th. 2006. You may begin payments ASAP/as you wish. The fee structure is to be calculated into your 3-5 payments, (anything you can arrange, is good with us.) There are no problems, only solutions, so if you have any queries, please give us a call to assist you. You can register by sending in even a $10.00 per person, deposit, to hold your place(s). Please send your completed Registration Form and fees (and or schedule of fees,) to the address above.
ALSO DAY PASSES/ and 24 hours Passes (overnight)
Both kinds of passes are available in advance this year.
( send this page in)
Registration Fees PLEASE CIRCLE RATE
No. of People Duration Rate (before June 10th.) Rate (after June 10th) Subtotal
Adult (16+) Full Weekend $ 160.00 $ 175.00
24 Hr Pass $ 65.00 $ 75.00
Day Pass $ 45.00 $ 50.00
Child (1,2)
15 years and younger( to 5 years) Full Weekend $ 45.00 $ 50.00
24 Hr Pass $ 20.00 $ 25.00
Day Pass $ 15.00 $ 20.00
Child (3 or more) Full Weekend $ 35.00 $ 40.00
24 Hr Pass $ 15.00 $ 20.00
Day Pass $ 10.00 $ 15.00
Infant (4 and under) FREE FREE
Sign up if planning to do a free workshop – OPTION: Have a sword to take home: $25.00 (short) & $50.00 (long)! Kids Swords avail. For sizing please contact Nathaniel nathanielsnider@yahoo.ca or for custom swords.
Subject to pre-seat reservation bookings ( WE SUBSIDIZE THE BUS)
We need at least 6 bookings to hold this service. Which is door to door service OPTION: Local Bus Transport: $20.00 One Way; $40.00 Return per person(seat)
OPTION: Donation "Get a Pagan to Camp Fund" or "Gifts of the Heart"
Total Enclosed:
Note all meals and workshops and crafts supplied * with exception of paid for swords.
(Sword workshop- no cost swords supplied)
Full weekend pass- is all above,
24 hour pass- includes 3 meals and an overnight stay, plus workshops etc.
Day pass- is 2 meals and leave at events close for day. Plus workshops etc.
NEED MORE INFORMATION?
For questions about registration and general Festival information please contact the registrar (sunwalker/syna) sunwalker@shaw.ca / 250-512-1272[(cell)
(Free time after 6 pm PST.)]
Please leave your name, number and email address!
We can’t contact you if you don’t!
REGISTRATION FEE (All prices are in Canadian dollars)
PLEASE REGISTER EARLY- MAKE CHEQUES/ MONEY ORDERS
PAYABLE TO:
‘GREEN LADY SPIRIT GATHERING/ 08
SEND TO: P.O. BOX 1023 ROSSLAND B.C. Canada. V0G 1Y0
(Send in this form) EVENTS AND ACTIVITY FORM
Should you wish to present a workshop, ritual, a discussion group or offer your services for the Healing Arts Centre, please give us a brief outline of what it is you would like to present. (Please note for merchanting there will be a $5.00 fee per day or donation for the raffle – table rental is included.)
A workshop is...
host a discussion group
lead a ritual
present a demonstration or musical talent
offer my healing services
sell goods/merchant
children’s activity
Other?
Please indicate which is your preferred time for the event or activity you wish to present or host. Please note that we will try our best to accommodate your wishes, but this will be dependent upon the number of people who volunteer their services.
Circle your preferred time:
Friday afternoon or Friday evening;
Saturday morning or Saturday afternoon or Saturday evening
Sunday morning or Sunday afternoon or Sunday evening
Monday morning
WORKSHIFT EARLY SIGN UP
If you have a preference for either a particular duty or particular time, please indicate below by circling your choice. We will do our best to accommodate your wishes; Work shifts are on a first-come, first-serve basis. Shifts will be assigned at check in, if you have not given us notice. Or if we need to shift times.
Washroom Duty Rounds Team. 2 men/2 women. (Fri. Sat. Sun. am/pm)
Monday camp takedown (help really needed)
Friday dinner prep
clean up, Friday dinner
Breakfast Prep (Sat, Sun or Mon)
Breakfast Clean up (Sat, Sun or Mon)
Lunch Preparation (Sat or Sun)
Lunch clean up ( Sat or Sun)
Dinner clean up (Sat or Sun)
Camp Setup (Thru- early birds or Friday am)
Child care. activities
Dinner Prep (Fri, Sat or Sun)
Dinner Cleanup (Fri, Sat or Sun)
Firewood Detail (Throughout the weekend)
Other odd chores.
I HAVE READ ALL THE “codes of conduct” OF THE GREEN LADY SPIRIT GATHERING Guide lines, AND ALL OF THE ABOVE Forms AND UNDERSTAND THAT WHILE I AM AT THE GATHERING,I AM RESPONSIBLE FOR MY OWN SAFETY AND conduct/ AND THAT OF ANY MINORS IN MY CARE.
Signature_______________________ Date______________
Signature_______________________ Date______________
Cut here and send in with registration form
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SOME INFORMATION ABOUT REGISTRATION
A few points here to smooth the registration process:
Please use Registration Form and photocopy as needed (Minors must be listed on the parent/guardian’s form) and send back only the needed forms, not the whole package. thankyou
Registrations are transferable only upon consultation with Camp Executives.
Contact Andrea.
You may photo copy the registration form as needed to share with others.
We can’t find them all. Your help is appreciated
Advanced Registration closes June 15th, 2006.
Day passes/ 24 hours passes and registration will be noted with phone calls of intent for late fest comers.
REGISTERING CHILDREN
All children must be listed on their responsible adult’s Registration Form. Adults registering with minors for whom they are not the legal parent or guardian must include a letter from the parent or guardian granting permission with the registration. There are spaces on the Registration Form for four children. If you are bringing more, simply attach a separate sheet to your Form with the information needed. As always, special attention is being placed on child based events. Our hope here is that all parents will have the opportunity to have some quality time with their children, and some quality time on their own.
REFUNDS
Full refunds (less $20 administration fee) will be given for cancellations made prior to June 1, 2006. 50% refunds will be given for cancellations made between June 2, 2006 and June 15, 2006. After June 16, 2006 NO refunds will be given due to the commitment of festival funds. Refunds are not transferable and will be issued only in the registrant’s name. (Medical or extreme reasons will be taken into consideration.) BEASTIES CANNOT ATTEND
No dogs, cats, fish, wombats, live familiars or other animals will be admitted except Seeing Eye and “assist” dogs. All other ethric, light beings/guides welcome, hauntings need to be invited and pre- approved by Executives.
The camp includes rustic cabins, winterized washroom building, a mess hall for 120; mess hall will sit 120 with full kitchen and a large event barbeque. There are many tenting areas in the main camp and across the creeks in the wilderness sites. Cabins sleep 80 youth and 20 adults. Beaver Creek and Kelly Creek divided the property into three areas. http://scoutdocs.ca/Camps/Camps.php?camp=tweedsmuir
In the washroom building, separate men’s and ladies heated wash rooms. Each has 2 showers, hot and cold water in sinks and several flush toilets.
Please have short showers - there is also a w/c access stall in bathroom too.
The main hall is a kitchen/dinning hall. This has a wheel chair ramp for access. In addition there are many more cabins/buildings on this site. There is a central fire-pit area with lots of spaces to sit and enjoy the nightly campfire. Camp chairs an asset this year (no benches around the fire area. Bring extras if you can.) Further into the 40 acre site, many wooded trails and a running creek. (Beaver creek) Many new areas to discover this year. Also included is a canopied BBQ area facing the main grounds. The site is wheelchair friendly and access to cabins is ground level.) Let us know of any extra needs
There is NO swimming pool on this site.
This is a new and interesting place for our spiritual gathering; I hope you enjoy the change. Also please keep Mother Earth in mind and be environmentally friendly in all that you do from carpooling to recycling.
Take home memories and leave only footprints.
ACCOMODATIONS
There are 11 cabins that hold 4/ bunks=8 beds. Equipped with four sets of bunk style beds (one upper one lower). They are covered by plywood. Please bring foamies, sleeping bags, blankets, pillows and any other bedding you will need to make yourself comfortable. Families will get first priority on the cabins. And 2 special needs cabins with lights. (They will be given to higher needs guests, NO smoking/food in the cabins. In addition to the cabins LOTS of tenting spaces available (80). There are also many other ideal spots throughout the property that are perfect for tenting as well. Please let us know on your registration form whether you prefer cabins or tenting. No guarantees are made, but we will do our best to make your choice of accommodation happen. (Hint- early registrations assures your needs are met) If there is a group of folks that desire getting a cabin together, please indicate so on all registration forms so this may be taken into consideration. Unfortunately, there are no
Facilities available for any sort of RV or trailer hookups. But if you wish to use these vehicles, they can be parked in the designated area. Advance notice of RV’s and size will ensure a great spot saved.
CODE OF CAMP CONDUCT. (Keep this for references at gathering)
FOR A SAFE AND MEMORY FILLED WEEKEND PLEASE READ CAREFULLY
1. You are responsible for your own and your child’s safety and behavior at all times, including any other minors in your charge. Any unsupervised children found wandering without an adult present esp. at night, will be escorted back to the dining hall area by an adult for their own safety. THERE ARE MANY EVENTS FOR THE KIDS to be occupied.
2. No dogs, cats, familiars or other animals are allowed on the Gathering Site. Seeing Eye and “assist” dogs are permitted. Esoteric guests need be cleared by the Excutives before permission is given to enter the area.
3. No littering. Recycling is encouraged. Litter bags/recycling and waste receptacles will be available at the dining hall and other designated areas. Do not throw litter into the woods. This is our Mother Earth! Please take care of her! Absolutely no litter (including cigarette butts) in sacred fires – there are cans for this. Please ask if you are not sure. Keep memories, leave only footprints.
4. Fires must be attended at all times. Absolutely no children are allowed to play in the fire area if there is no immediate adult supervision. The sacred fire goes 24 /7 once is going. Fires allowed in designated fire-pit areas only. Availability of the fire-pits will depend on whether or Not there is a fire-ban happening in this region at the time of the festival.
5. The Temple of Bacchus is a place provided for adult merriment after hours – no children please. Exception for Friday night only. BE Respectful of other campers by keeping your merriment here. Guidelines for Bacchus to be posted
6. No cutting or defacing of picnic tables, benches or building walls or trees.
7. No photographs of other people without their express permission. Ask at the opening ceremony, / state if you have an issue, then. Please
8. Be Bear Aware!!! And other critters. Keep a clean camp---absolutely no food to be left outside at night or discarded outside anytime, as it may attract bears.
No food in cabins or tents major risk! There IS storage (cold too) space in the main hall for you.
9. There is a phone in the kitchen area for emergency use only!!! Cell service is available.
Use of house phone requires Excutives knowledge in advance.
UNLESS AN URGENT EMERGENTCY- (common sense applies.)
10. If at any time during the gathering you are disruptive or endangering the safety/personal enjoyment of the campers, you will be verbally warned to cease, if and or then no reasonable changes are observed, you can be asked to depart, and /or Be escorted off the grounds, with no return of your fees.
VOLUNTEER TIME (a faith issue of turning up for shift.)
As always it is the work of many volunteers that makes this festival the big success it has been. This festival does not happen without help from everyone attending. We require a minimum of two hours of volunteer time from each person over the age of 12. It’s a wonderful opportunity/ way to bond with people and make some new friends. Presenting a workshop or ritual is not considered volunteer time. Sorry– as much as it is much appreciated, we do not have the numbers yet. Please indicate your preference for your work shift and/or one will be assigned to you at check in time. Here’s what we’ve got: hold in your mind, the credo” many hands make light work”. Here’s a list of the major tasks: - this year i am shooting for a more self serve type of breakfast. Less work. Less waste.
All meals are included with your registration fees starting from lunch on Friday to lunch on Monday. The meals will all be served at the dining hall, buffet style, and are signaled by the forest crier (some one who yells loudly) and are served on a come and get it before it goes cold basis. Some snack foods and drinks such as juice, tea, coffee, hot chocolate, toast and fruit will be available 24 hours at the dining hall. All site dishes need to remain in the dinning hall, so bringing your own special drinking cup or mug and plates (esp. if you don’t like plastic) is always a good idea. You are expected to help out by following the clean-up procedures for your dishes after each meal. All meals will have vegetarian options with special dietary requirements, served separately. Where there are special dietary requirements you are welcome to bring some supplies in and handle your meal preps directly, if desired, once the kitchen area is clear. (This is a food safe kitchen) let us know if this is your intent. Thank you.
Meal Preparation: Food prep and cooking for meals.
Teams will be made at camp this year.
Meal Cleanup: Kitchen and dining room cleanup, including washing of kitchen prep dishes and any other dishes from the meal, wiping down the tables and sweeping the floor in the main dining hall and kitchen.
Washrooms: There are two separate bathrooms in the main washroom building. All paper products need to be restocked and ensure toilets, sinks, and floors are all clean and tidy. We wish men’s and woman’s teams this year. 2 per team.
Firewood Detail: cut and stack enough wood to supply the main fire for the evening. It will be supplied for us; we just need to split it. Work your weather magiks for
A no fire ban...
Camp Setup: A few industrious folks are needed to help get the camp opened and formally setup – hanging signs, moving tables, loading firewood, sweeping cabins and cleaning washrooms, working in service, setting the tone. This is early bird entry. June 28th. Meals - Potluck shared or dinner ordered in? TBA
Camp takedown: Same as camp setup but in reverse but also washing main dining hall floors, refrigerators, oven and freezer. This is an extra helping hands service to the camp organizers, as we can’t take down the camp alone. This task is wished to be done as a group effort.
Childcare-- crafting and other fun events with the kids and big kids too.
PLEASE NOTE The amount of TASKS- ratio-time each person does really depends on the numbers we have. Let’s hope for a big turn out!! Less work for all.
MERCHANTS
Any festival is not complete without its merchants. All interested festival goers are welcome to bring their wares to sell at the Green Lady Spirit Gathering for a small fee of $5.00 per day or an equivalent dollar value of merchandise for a scholarship fundraiser prize. All merchants are responsible for their goods at all times and are advised to either have someone mind their table if they have to leave or lock their goods at night. (We don’t really have issues with security with our tables). Please ensure your goods are adequately protected from the weather at night, as it gets a little dewy.
No covered area this year (as of yet, will provide more details to merchants closer to date) Come prepared with small $ bills, because this year we have several stellar merchants attending. So many things to choose from!
RITUALS & EVENTS – WE WANT YOU and your guides to show your stuff!
We want to make this year’s Green Lady Spirit Gathering/ 08 event lineup as memorable as possible. If you are interested in hosting something, then please fill out the back of the registration form to let us know ASAP. Spaces are still open. For your safety and privacy, all rituals and workshops are held on-site. There will be a space set aside as a healing arts center for those who wish to offer massage, Reiki, therapeutic touch or other services. This space will be for the use of those facilitating and receiving various forms of healing. If you would like to set up a massage table or provide other forms of healing please indicate this on the registration form. For healers or other adepts whom wish to charge a practical fee on site for healings, this is okay, as it is between you and your client. So don’t delay, if you have a workshop or ritual you want to present. Please let us know as soon as possible, so that we may send your information out with the confirmation packages
CONFIRMATION PACKAGES
Once your registration and fees are received and processed, you will be mailed (cyber or snail mail) a confirmation package closer to the event when all events are finalized. The confirmation package will detail the following to make the festival a comfortable and safe weekend for all ages:
• Directions on how to get to the site
• What to bring
• A map of the site
• A schedule of the rituals and events will be given this year at the gathering unless you are presenting
Hope to meet you this year. Blest be